Best Practices for Teacher Management of Chromebook Carts

To best protect the Chromebooks and ensure that they last as long as possible for you to continue using, here are some best practices.  

With repeated use, students will quickly learn the procedures, and check in and out will be much smoother.

1. Assign each student a number.  That is the Chromebook they will ALWAYS use in your class, and the Chromebook they are responsible for.
• Print out a list for each class that you pin on the wall above the cart, in case they forget their assigned computer.
• Have students write down their number in their notebook or planner.  (Or print out labels for each student with their name and number to put on their class notebook, planner, etc.)
  
• If new students join your class, just assign them an empty number.  Don’t go re-organizing or alphabetizing your list after you’ve assigned numbers.  The students will get confused.
2. Distribute Chromebooks.  If cart is open, students know to pick up their Chromebook on the way into class.  If it’s closed, they are not to grab one.
• Make sure students only get their Chromebook, not ones for friends too. When they carry too many, they drop them.
• Students should use two hands to carry a Chromebook, and never have them open when they are walking.
• Students should double check that their Chromebook is actually the right number, in case the person before them put it away in the wrong spot.  Remember, they are responsible for their assigned number.
• Stand near the cart or door to make sure no chromebooks wander out of class.
• If you are having students get Chromebooks after the beginning of class, call up students in groups.  Ex.  1-10, 10-20, 20-30, etc.
3. Check the Chromebooks.  
• If there is ANYTHING wrong with the Chromebook, the student should tell you right away.  
• That way you know that it was broke the period before, and know which student is responsible.
• Notify the appropriate AVP immediately if a student broke a device.
4. Sign In.  Students should be sure they sign in to their GAFE account.  
• If they open the device, and it’s already on the internet, the person before them is signed in.
• Have them sign out the other person, and sign in themselves.
5. Student care of computers.
• No food or drink next to the devices. Keeping the units clean will help extend their life.
• Use the device on a flat surface. Using the device on your lap increases the risk of damage.
• Do not attach personal accessories to the Chromebooks. Headphones can be used when directed by staff. 
• Not charging student cell phones through the USB port will extend battery life during the day.
6. Sign Out.  When done, make sure students sign out.  
   
   (at the bottom right corner of the screen) 
7. Students should return their Chromebook in the last few minutes of class, NOT after the bell rings.
• Only have students plug in Chromebooks at the end of the day, not each period.  It takes up too much time.
• Call up students in groups to put away their Chromebook, and be sure they put it in the correct slot.  1-10, 10-20, etc. 
• Make sure each computer is put away (and plugged in if this is the last period) and close the cart door BEFORE you let any students leave the class.
• You don’t want to sit and plug in all 35 chromebooks, so make sure the students do it for you.
8. Don’t allow students to leave the class when Chromebooks are out.  
• This is how Chromebooks are stolen.  Even if you collect the Chromebook from the student who is leaving the room, that doesn’t ensure that they didn’t put another one in their backpack before leaving.  
• Make sure all Chromebooks are accounted for.
9. Never leave the cart unlocked when you are not in the room.
10. Make sure the cart is locked, plugged in, and charging at the end of the day.
• Please remember that the cart is checked out to you, the teacher, not the students.  So you are ultimately responsible for the contents.  
• Be sure everything is plugged in and in the correct spot, before the cart moves on to another teacher.  You wouldn't want to open the cart and find that half of the Chromebooks aren't plugged in and charged.
• Devices should not be used when you are not there.  Your class should not be using the carts when you have a substitute teacher.
11. Notify your school’s site tech regarding damage or malfunction of Chromebooks
12. Moving Carts
• Only teachers should move carts, do not allow students to move cart around the campus. 
• Unplug power connector, from wall, before moving, and wrap the cord around the cord management.  
• When transporting Chromebooks without cart, do not stack more than 4 books on top of each other or the screens will crack.